Whether the people who do the work in your group are paid or unpaid, it’s important that they receive support and respect for their contribution. This section will help you find out what your legal responsibilities are if you employ people and think about how to keep your staff and volunteers involved.

Policies and Procedures

Policies can be a very useful way of expressing the values and ideas of the people in your group. They do not have to be formal or difficult to understand – if a policy is simple and easy to read, your members can use it to help make decisions about how the group should do things.

Equality and diversity policies for small groups

Planning and writing an equality and diversity policy for small volunteer-run community groups.

Financial rules

Financial rules are your community group’s agreements about how it will look after its money. As well as helping your group to function better, financial rules show funders and other bodies that your group is looking after its money well.

Involving people in your group

How do you get lots of people along to your meetings and events? How do you make sure that more than a handful of you are doing the bulk of the work?

Responsibilities of the Management Committee

A guide to the key responsibilities of an organisation’s management committee, trustees or other governing body.

Health and Safety and Insurance

Being aware of health and safety doesn’t mean stopping people from having fun. It’s just a matter of thinking about risks and taking sensible steps to avoid them. This section contains information to help your group develop risk assessments, policies and insurance provision to match your activities.

Health and safety for community groups

An introduction to health and safety for community groups run by volunteers.

Risk assessment

A simple guide to risk assessment for community groups.

Using the Disclosure and Barring Service (DBS)

Information for community groups about criminal records checks for volunteers and employees.

Data protection for community groups

A plain-English summary of data protection responsibilities for small, volunteer-run community groups, including how to comply with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Taking photos at community events

A guide for community groups about how to respect people’s privacy when taking photos at your events

Licensing and regulations for events and fundraising activities

Information for community groups in Brighton & Hove about licensing and regulations for events and fundraising activities.

Public liability and employer’s liability

Information to help community groups decide if they need public liability and/or employer’s liability insurance.

Charity registration and requirements

If your group has charitable aims and an income over £5000 per year, then the law says you are required to register with the Charity Commission. This section gives information on how to check whether your aims are charitable (this is defined in law), how to register as a charity, and what registered charities have to do. Charity reporting and accounts

This guide summarises the requirement for charities to produce accounts, reports and returns each year.

Examination of accounts

Getting your group’s accounts independently examined: what it means, why you might want to do it, and how to go about it.

Responsibilities of registered charities

A short summary of the responsibilities of registered non-company charities with income under £250,000.

Legal structures for community groups and not-for-profit organisations

This page provides simple explanation of different types of not-for-profit organisation, and what to consider when choosing a legal structure.

Charity Registration

Information to help your community organisation understand whether it is or could be a charity, whether it should register with the Charity Commission, and how to do so.

With thanks to the Resource Centre

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